fbpx
  • Entertainment
  • Interviews
  • Supplements
  • Jobs & Tenders
  • Uganda Votes
  • Facebook
  • Twitter
  • LinkedIn
  • Instagram
  • Reddit
  • Feed
  • Youtube
Kampala-Dispatch-Logo.png

  • Home
  • News
  • Politics
  • Business
  • Culture & Lifestyle
  • Technology
  • Opinions
  • Sports & Health
  • Travel
Latest News
  • [ March 17, 2023 ] Homosexuality is deviation from normal – Museveni News
  • [ March 17, 2023 ] Atingi-Ego signed Uganda currency banknotes genuine, BoU clarifies News
  • [ March 16, 2023 ] Uganda stranded with 13.4 million unutilized COVID-19 vaccines Sports & Health
  • [ March 16, 2023 ] Kenya lifts suspension on import of dairy products from Uganda Business
  • [ March 11, 2023 ] Gov’t launches multi-billion water project in Zombo district News
HomeJobs & TendersJobs: Records Supervisor – Physical – National Social Security Fund (NSSF)

Jobs: Records Supervisor – Physical – National Social Security Fund (NSSF)

September 1, 2020 Jobs & Tenders 0

Jobs: Child Care Overseer - National Social Security Fund (NSSF)

Job Title: Records Supervisor – Physical
Organisation: National Social Security Fund (NSSF)
Duty Station: Kampala, Uganda
Reports to: Records Manager

About Us:

National Social Security Fund (NSSF) is positioning itself to be the Social Security Provider of Choice in Uganda. With our shared purpose of being the Social Security Provider of choice, providing exceptional customer service and better operations with a workforce that is well motivated and skilled.

Job Summary:

As the Fund transitions to electronic records management and towards a paperless work life, the Supervisor-Physical Records will be responsible for supporting the Records Manager in delivering the electronic document records management project for NSSF. The Records Supervisor-Physical will also be responsible for directly supervising records officers, and records assistants.

Key Duties and Responsibilities:

  • Coordinate activities of the central records repository for physical records and ensure timely records keeping and retrieval to users.
  • Direct, supervise and evaluate work activities for a team within the records section responsible for sorting physical records of the Fund.
  • Supervise the sorting and develop inventory for records to be transferred to off-site and manage the daily retrieval requests from off-site/ Registry to meet the TAT of the department.
  • Supervises and evaluates the work of the records team, both officers and records assistants, to include annual evaluations, daily supervision, operational procedures, scheduling of work, conduct and discipline of the team.
  • Acts as the first call of expertise in Records management in the absence of the Records manager, leading the records team and coordinate all activities of scanning and digitization, registry as a clearing house and maintaining the physical inventory of the Fund.
  • Analyze staff productivity, performance and quality to ensure the department meets, and exceeds productivity goals.
  • Support the Head of Records in developing relevant EDRMS policies and procedures and user guides and support the Head Records to manage section budget to ensure optimization.
  • Manage the processes of sorting and preparation of physical records ready for transfer into electronic formats for ADA intake.
  • The physical supervisor manages the comprehensive NSSF records inventory and acts as the Liaison person between NSSF and off-site storage and scanning services.
  • Spearhead amalgamation of all Fund records scattered in sections, departments and branch network for the good reason to support the “Business Continuity Plan-BCP” and centrally manage risk.
  • Ensuring the accuracy of records in the records center and Archive by strict adherence of control measures.
  • Ensuring timely Production of physical documents, providing adequate storage of physical records and protection of records integrity and authenticity; and be readily accessible to all users who need to use records contained within the Fund.
  • Implementation of process retrievals and improvements that will reduce work load in the section, improved TAT & output in other processing sections of the fund.
  • Ensure timely physical delivery of documents to users around the fund network. Monitor document/files movement among departments, sections and branches.
  • Operate, care for and keep safe office equipment like scanners, copiers, computers, fire extinguishers, Shredders, binding machines, filing cabinets.

Qualifications, Skills and Experience:

  • The applicant for the National Social Security Fund (NSSF) Records Supervisor-Physical job must hold a Bachelor’s degree in Records Management or a relevant discipline from a recognized University.
  • Diploma in records management will be an added advantage.
  • The applicant must have at least 3 years working experience in records management of which one year in a records supervisory role.
  • Previous experience in electronic document records management project implementation
  • Ability to work on own initiative, under pressure whilst taking responsibility for a variety of activities
  • Computer Literacy
  • Problem solving skills
  • Ability to produce high quality reports
  • Strong Presentation Skills
  • Comfortable interacting with seniors and peers
  • Strong self-leadership
  • Proactive
  • Comfortable with ambiguity
  • Strategic Thinker
  • Strong writing, verbal, and presentation skills
  • Strong organization skills – multi-task, plan for time and resources

How to Apply:

All interested individuals should send copies of academic credentials, application letters and detailed CV addressed to the Head of Human Resources & Administration to recruitment@nssfug.org for registration and onward transmission.

NB: Please note that canvassing or lobbying will lead to automatic disqualification of the candidate.

Deadline: 15th September 2020

  • Jobs
  • National Social Security Fund (NSSF)
  • NSSF
  • Records Supervisor - Physical

Related Articles

More Ugandans to lose jobs as key sectors feel COVID-19 pinch
News

More Ugandans to lose jobs as key sectors feel COVID-19 pinch

May 25, 2020 0

Kampala, Uganda | URN | A sobering analysis of Uganda’s businesses during coronavirus (COVID-19) crisis …..READ MORE

East African Community pushes for joint COVID-19 vaccines strategy
News

EAC Secretariat jobs interview postponed after Uganda’s protest

October 20, 2021 0

Kampala, Uganda | URN | The interview for several East African Community (EAC) Secretariat jobs that …..READ MORE

Jobs: Internship Program 2019 (50 Placements) - Umeme
Jobs & Tenders

Jobs: Internship Program 2019 (50 Placements) – Umeme

April 10, 2019 0

Job Title: Umeme Internship Program 2019 (50 Placements) Organization: Umeme Duty Station: Kampala, Uganda About …..READ MORE




Follow Us On:

  • Facebook
  • Twitter
  • LinkedIn
  • Instagram
  • Reddit
  • Feed
  • Youtube

Follow Our Facebook Page

News in Pictures

  • AFCON 2019: Uganda is a difficult side to play – Senegal coach Cisse
  • Pastor Augustine Yiga Abizaayo
  • Bobi Wine cautions NUP leaders against living luxurious lifestyles
  • Health Ministry starts withdrawing unused COVID-19 vaccines from districts
  • Bank of Uganda withdraws from DTB Vs Ham Kiggundu appeal
  • Jobs: Front Desk Administrator - Egg Production Uganda Limited
  • Sembabule woman beheads husband over Shs 20,000
  • COVID-19 vaccine uptake on the rise in Gulu amidst spike in new infections
  • Two Ugandans shot dead in Rwanda

Popular Posts

  • Uganda receives 1.6 million doses of Pfizer COVID-19 vaccines
    Uganda stranded with 13.4 million unutilized COVID-19 vaccines

  • Kenyan authorities raid distributors of Ugandan milk
    Kenya lifts suspension on import of dairy products from Uganda

  • Hip-Hop-Freestyle-Rapper-Cypher
    7 OG Rappers of all Time

  • Atingi-Ego signed Uganda currency banknotes genuine, BoU clarifies
    Atingi-Ego signed Uganda currency banknotes genuine, BoU clarifies

  • President Museveni indicates that Kampala pork joint blast 'a terrorist act'
    Homosexuality is deviation from normal – Museveni

Sponsored

National-Drug-Authority-NDA
Latest News
  • President Museveni indicates that Kampala pork joint blast 'a terrorist act'

    Homosexuality is deviation from normal – Museveni

    March 17, 2023 0
  • Atingi-Ego signed Uganda currency banknotes genuine, BoU clarifies

    Atingi-Ego signed Uganda currency banknotes genuine, BoU clarifies

    March 17, 2023 0
  • Uganda receives 1.6 million doses of Pfizer COVID-19 vaccines

    Uganda stranded with 13.4 million unutilized COVID-19 vaccines

    March 16, 2023 0
  • Kenyan authorities raid distributors of Ugandan milk

    Kenya lifts suspension on import of dairy products from Uganda

    March 16, 2023 0
Follow Us on Twitter
Tweets by @dispatchug
Kampala Dispatch Magazine

 

 

PUBLISHERS
The Kampala Dispatch
P.O. Box 27258 Kampala, Uganda
Tel: +256 393 299066 / +256 772 622850
Email: info@dispatch.ug

  • About Us
  • Contact Us
  • Advertise With Us
  • Privacy Policy
  • Terms of Use

Copyright © 2023 Kampala Dispatch. All Rights Reserved.

G-MEJYRQJT25
We use cookies on this website to personalize content, tailor targeted ads, provide social media features, and analyze our traffic metrics to optimize your browsing experience. By continuing to use this site, you consent to use of cookies in accordance with our Privacy Policy.AcceptLearn More